Privacy Policy

Effective Date: 1st March 2026

1. Introduction

Earth Quality Certifications Pvt. Ltd. (“Earth Quality”, “we”, “our”, or “us”) is committed to safeguarding the privacy and confidentiality of information entrusted to us. As an independent audit and certification body, we recognize the importance of maintaining professional integrity in all data handling practices. This Privacy Policy outlines how we collect, use, store, and protect personal and business information obtained through our website and during service inquiries. This policy applies to visitors of our website and individuals or organizations interacting with us for professional services.

2. Information We Collect

We may collect the following categories of information:

We collect only information that is relevant and necessary for communication and service-related purposes.

3. Purpose of Collection

• Responding to service inquiries
• Communicating regarding audit engagements
• Processing audit requests and related documentation
• Maintaining professional records
• Improving website functionality and user experience
• Complying with applicable legal or regulatory requirements

We do not use personal information for unrelated marketing activities without consent.

4. Confidentiality Commitment

As an independent audit and certification body, Earth Quality Certifications maintains strict professional confidentiality standards. All client-related operational, technical, and business information obtained during audit engagements is handled with discretion and protected through structured internal controls. Detailed confidentiality obligations are governed by separate Non-Disclosure Agreements (NDAs) or engagement contracts executed prior to audit assignments.

5. Data Protection & Security

We implement reasonable administrative and procedural safeguards to protect information from unauthorized access, misuse, alteration, or disclosure. Access to sensitive information is restricted to authorized personnel strictly on a need-to-know basis. While we strive to protect all information, no method of electronic transmission or storage can be guaranteed as completely secure.

6. Sharing of Information

Earth Quality Certifications does not sell, rent, or trade personal information. Information may only be disclosed:

• When required by law or regulatory authorities
• To comply with legal obligations
• To protect the rights, safety, or integrity of the company

We do not share client information with third parties for commercial purposes.

7. Data Retention

Information is retained only for as long as necessary to fulfill the purpose for which it was collected or to meet regulatory, contractual, or legal obligations.

8. Cookies & Website Analytics

Our website may use limited cookies or analytics tools to improve user experience and understand website traffic patterns. Users may adjust browser settings to disable cookies; however, certain website functionalities may be affected.

9. Your Rights

Individuals may request:

• Access to personal information shared with us
• Correction of inaccurate information
• Withdrawal of consent (where applicable)

Requests may be submitted through the contact details provided below.

10. External Links

Our website may contain links to third-party websites. We are not responsible for the privacy practices or content of external websites.

11. Policy Updates

Earth Quality Certifications reserves the right to update this Privacy Policy periodically. Updated versions will be published on this page with a revised effective date.

12. Contact Information